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Welcome to the one-stop center for all your document needs. You can open any folder or document simply by clicking on the item. When you reach the document of interest, you can download it to your computer, print it, or view it on-line!
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   Board Room
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Visit the Board Room for information about your Board: Meeting Agendas, and more. The volunteer Board of Trustees is elected by the homeowners, or as otherwise specified in the Bylaws. For further information about the limitation and restrictions of the powers of the Board of Trustees, please refer to the Governing Documents. You're welcome to attend any Board meeting, just be sure to check the online Calendar for date, time, and location.
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Board Packages
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Each month before the Board meeting, the agenda as well as any documents that will be reviewed at the meeting, will be posted in this section.
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2010 Board Packages 3) March 24, 2010 Board Package
3) March 24, 2010 Meeting Agenda
4) April 28, 2010 Board Package
4) April 28, 2010 Meeting Agenda
Book of Resolutions
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The Book of Resolutions contains rules, regulations, policies and procedures adopted by the Board of Trustees. It contains four parts:
-- Policy Resolutions: Relates to regulation of Members' rights and obligations.
-- Administrative Resolutions: Adopted by Board dealing with administrative procedures and the internal operation and structure of the Association.
-- Special Resolutions: Adopted by Covenants Committee or Board and involves questions of compliance by a Member.
-- General Resolutions: Represent a simple one-time action such as budget adoption, commendations and approval of unbudgeted expenditures.
The Conservancy office is in the process of updating expired resolutions, as well as recording new ones in the HOA Depository at the County Courthouse on a monthly basis. The files below contain the most recent resolutions that have been recorded in the Depository.
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Administrative Resolutions AR No. 2 -- Establishing Rules for Assessment Billing AMENDED
AR No. 30 -- Capital Improvement Fund AMENDED
AR No. 36 -- Payment of Street Trees on Private Property
AR No. 37 -- Guidelines for Annual Budget Spread AMENDED
AR No. 5 -- Covenants Committee AMENDED
General Resolutions GR No. 12 -- Replacement Reserve Proposals
GR No. 13 -- Replacement Reserve Proposals (Ham/Vil)
GR No. 14 -- Increase of Maximum Assessment 2010
GR No. 15 -- 2008 Final Audit
GR No. 32 -- Retain D&S for 2008 Taxes
GR No. 33 -- Special Assessment to Pay Snow Bills
GR No. 34 -- Village Irrigation Repair
GR No. 35 -- Village Tree Installation and Removal
Policy Resolutions PR No. 16 -- Recreation Area Rules & Policy
PR No. 17 -- Rules for Installation of Antennas
PR No. 8 -- Parking & Storage
PR No. 9 -- Use of Common Area Pool Rules AMENDED
Cluster & Neighborhood Meeting MinutesGreens Fliers July 16 Agenda
July 16 Minutes
Possible Projects
Villas Villas Meeting Minutes May 27, 2010
Community Alerts
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Alerts provided by the police department.
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 December 12, 2009
Covenants Items
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This will include a listing of information for each cluster relating to paint colors, lighting and exterior modifications.
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Landings The Landings Important Information Sheet
Financials
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Have questions about how your Association's funds are being spent, well the Financials folder has the answers. To view your association's financial information, click on the desired document below.
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Annual Audits
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Here are the listed Annual Audits of the Association.
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2008 Final Audit
2008 Final Audit
Budgets2010 Budgets Avenue 2010 Budget
Cove 2010 Budget
Estates East 2010 Budget
Estates Neighborhood 2010 Budget
Estates West 2010 Budget
General 2010 Budget
Greens 2010 Budget
Hamlets 2010 Budget
Hidden Pond 2010 Budget
Landings 2010 Budget
Pointe 2010 Budget
Townes 2010 Budget
Village 2010 Budget
Villas 2010 Budget
Monthly Financials
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These include the monthly balance sheets (assets and liabilities) and comparative income statements (income and expenses) of the Association for the specified month.
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2009 Monthly Financials March 2009 Financials
May 2009 Financials
September 2009 Financals
Minutes of Board Meetings
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Have questions about what happened at your last Association's Board Meeting, well this folder has the answers. Simply select the past meeting's minutes you wish to view.
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2009 10/09 Meeting Minutes
2/09 Meeting Minutes
3/09 Meeting Minutes
4/09 Meeting Minutes
6/09 Meeting Minutes
7/09 Meeting Minutes
2010 2/10 Meeting Minutes
Notices and Newsletters
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This Notices and Newsletter folder contains all formal notices to the membership as required by our Governing Documents or by State Statutes. Also included are copies of newsletters and other mailings that have been distributed to all members of the Association.
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2009 Newsletters April 2009 SRCC News
August 2009 SRCC News
July 2009 Issue of SRCC News
June Issue of SRCC News
March 2009 SRCC News
May 2009 SRCC News
Nov/Dec 2009 SRCC News
2010 Newsletters 1) SRCC News January 2010 Issue
2) SRCC News February 2010 Issue
3) SRCC News March 2010 Issue
4) SRCC News April 2010 Issue
5) SRCC News May 2010 Issue
6) SRCC News June 2010 Issue
7) SRCC News July 2010 Issue
8) SRCC News August 2010
Commercial Promotions 2010 May Day Vendor Contract
Holiday Event 2009 Map and Ballot
Roeser Space
Misc Forms
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Directory forms
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2010 Pool Package of Forms
Commercial Directory Form
Direct Debit for HOA Fees
Pet Registration Form
Pool Party Rental and Life Guard Forms
Residential Directory Form
2010 Directory Advertising Rates
2010 Recreational Pass Application
AssociaAdvantage Program
Snow Update Febrary 9, 2010
SRCC News Advertising Rate Card -- 2010
Stingray Information for 2010 Season
Swimming Pool Rules & Regulations
Reserve Study
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One of the primary business duties of an association is maintaining and preserving property values of residential units and the common property. To do this properly, associations must develop funding plans for future repair or replacement of major common-area components, such as roofs, boilers, elevators, swimming pool components, balconies, asphalt surfaces, decks, and more
An association has several funding options, including periodic assessments over the life of assets, special assessments at the time of replacement, borrowing funds when needed, a combination of the above, or the most common method is the setting aside funds in a special category commonly called reserve funds, replacement reserves, replacement funds, or simply reserves. This folder contains the Reserve Study for the association outlining recommendations for appropriate funding.
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The Cove 2009 Reserve Study
The Hamlets Condo 2009 Reserve Study
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